For shareholders

Due to the pandemic situation in Poland, the Company’s Board of Directors decided to change the date for filing share documents from 31.12.2019 to 31.01.2021.
The Board of Directors of the Company once again invites all shareholders to submit their share documents no later than 31.01.2021 to the registered office of the Company: Skrzyńsko ul. Przemysłowa 56, 26-400 Przysucha, so that they can be converted into digital form. The filing of share documents with the Company is done against a written confirmation issued to the shareholder.

In connection with the entry into force of the Act of 30 August 2019 amending the Commercial Companies Code and certain other acts (Journal of Laws of 2019, item 1798), hereinafter “the Act”, Klinkier Przysucha S.A. with its registered office in Skrzyńsk (hereinafter “the Company”), informs shareholders of the introduction into the Polish law of the compulsory dematerialisation of shares of companies, which means replacing the paper form of shares with a digital record in the register of shareholders kept by the entity referred to in Article 3281 § 2 of the Commercial Companies Code in the wording specified in the Act.

Pursuant to the amendments, the validity of the existing share documents issued by the Company will expire by operation of law on 1 March 2021. After that date, the shares will no longer be a document confirming shareholder status, but only an evidential document necessary to update the electronic shareholder register. Whereas, after 1 March 2026, the protection of membership rights will be lost for shareholders whose share documents have not been filed with the company and are not included in the electronic shareholder register.

With regard to the above changes, the Board of Directors of the Company invites all shareholders to submit their share documents no later than 31.12.2020 to the registered office of the Company: Skrzyńsko ul. Przemysłowa 56, 26-400 Przysucha, so that they can be converted into digital form. The filing of share documents with the Company is done against a written confirmation issued to the shareholder.

The return of shares to the company is made against a receipt issued to the shareholders. The receipt template is part of the questionnaire to be completed by the shareholder (Appendix 4 or 5).

By Resolution No. 11 of the Annual General Meeting of 29.05.2020, Navigator Brokerage was selected for the maintenance of the electronic shareholder register.

At the time of collecting the original share documents from the shareholders, the company:

1. will verify the identity of the shareholder (or the shareholder’s proxy or the shareholder’s legal representative);
2. will collect from the shareholder the personal questionnaire completed (and signed) on the form provided by DM Navigator (Appendix 4 – if the shareholder is a natural person or Appendix 5 if the shareholder is a legal person); at the shareholder’s request, it will issue to the shareholder a confirmation of the submission of the said form;
3. will issue to the shareholder (or the shareholder’s proxy or legal representative, as the case may be) one copy of the shareholder’s receipt of shares in the company; the second copy will be retained by the company for filing purposes and the third copy will then be forwarded to DM Navigator (the receipt document forms part of the foregoing shareholder questionnaire). The receipt shall be signed in accordance with the company’s representation (board of directors, general partner, proxy) or by an attorney appointed by the company for this purpose;
4. will not place any annotations on the original share documents or collective share slips;
5. will deposit the original share documents/collective share slips with the company.

In principle, it will be sufficient to provide the following documentation:

1. the original of the completed and signed personal questionnaire of each shareholder, together with the original of the receipt of the share documents/collective share slips from the shareholders, a template of which is attached as Appendix 4 (natural persons) and Appendix 5 (legal persons), respectively;
2. copies (scans) of share documents/collective share slips filed with the company;
3. company’s representation regarding, inter alia:
   • proper fulfilment of all obligations imposed on the company in connection with the dematerialisation of shares, including calls on shareholders to file shares with the company,
   • the accuracy of any representations previously made and the validity of any documents previously submitted,
   • containing a list of shareholders (including the details required to be disclosed in the shareholder register; the list is attached to the representation).

Any shareholder who consents to the creation of an access account to the DM Navigator web application (consent can be given by ticking the YES box in Part IV of the questionnaire constituting Appendix 4 or Appendix 5 respectively) will be granted access to the shareholder register.

On 1 March 2021, DM Navigator will provide each shareholder of the company who gives the foregoing consent with individual access data to the DM Navigator web application.

Access to the DM Navigator web application for the company operator will be granted on the basis of an appropriate request from the company signed in accordance with the company’s representation